Office Manager and Bookkeeper
Massachusetts Budget and Policy Center (MassBudget)
15 Court Square, Boston MA
Job Description: MassBudget is seeking a well-organized, dynamic Office Manager and Bookkeeper who is committed to our mission: producing non-partisan policy research, analysis, and data-driven recommendations focused on improving the lives of low- and middle-income children and adults, strengthening our state’s economy, and enhancing the quality of life in Massachusetts.
The Office Manager and Bookkeeper plays an important role supporting MassBudget's team of eleven staff people. MassBudget conducts rigorous policy research, always with an eye towards presenting our work in ways that are accessible to and easily used by grassroots organizations, the media, policy advocates, policy makers, and anyone else working to make life better in our Commonwealth. We are the Massachusetts affiliate of several national networks including the State Priorities Partnership, the Annie E. Casey Foundation's Kids Count network, and the Economic Analysis and Research Network
The Office Manager and Bookkeeper, who reports to the Director of Development and Finance, will be responsible for:
Bookkeeping, including accounts payable and receivable, staff reimbursements, and proactive management of MassBudget bank accounts
Managing and processing payroll and benefits
Leading event planning logistics (e.g. securing locations, ordering food, coordinating invitations)
Monitoring office facility, equipment, and supplies and overseeing purchasing and repairs
Maintaining and updating internal policies and procedures manual
Scheduling large group meetings between staff and people outside of the organization
Preparing for the annual internal audit
Contributing to development work, possibly including managing donor lists and drafting correspondence
Managing and leading report release logistics, including:
Coordinating report production details with author
Laying out final word documents
Laying out press releases in Constant Contact
Organizing of "Final Docs" files for internal record keeping
Other administrative support, as needed
In addition to the above core job requirements, this position could include additional finance (organizational budget) and/or technology (website maintenance) responsibilities, if the candidate has expertise in these areas.
SKILLS AND EXPERIENCE
Very strong organizational skills, ability to multi-task and manage deadlines effectively
Careful attention to detail
Ability to manage-up and support Director of Development and Finance and President in their organizational responsibilities
Comfort working with Constant Contact, QuickBooks, Excel and the full Office suite
Salary Range: The position is likely half time, but we can be flexible. Salary is competitive based on qualifications and experience. MassBudget provides generous benefits including health care, vacation, and a 401k plan.
Email for application: Please email resume and cover letter to Luc Schuster, Deputy Director, at firstname.lastname@example.org. Put “YOUR NAME, Applicant for Director of Development” in the subject line.
MassBudget has a strong commitment to diversity. We encourage applications from persons whose background and experiences will increase the diversity of our organization.